New patients call during a procedure and get voicemail. Recare reminders go out late or not at all. Tier9AI builds one workflow at a time so your schedule stays full and your front desk stays sane.
8 hrs
lost to admin every week
Quotes, invoices, follow-ups — all manual
20 min
with automated workflows
Triggers fire, messages go, jobs get booked
Win more
professional quotes close faster
Clients choose the business that responds first
Common leaks in dental & chiro businesses
New patient calls go to voicemail while the front desk handles check-ins
Patients due for recall or recare are not contacted on schedule
No-shows leave open chair time that costs the practice revenue
Satisfied patients leave without being asked for a Google review
What the stack usually looks like today
Phone system with voicemail and manual callbacks
Dentrix, Eaglesoft, Open Dental, ChiroTouch, or Jane App
Manual recall lists or inconsistent reminder systems
Google Business Profile and word-of-mouth for growth
Start with the workflow that pays back fastest
Priority 1
Missed Call Rescue
Recover missed calls before the job disappears.
Best when missed calls are costing booked estimates.
5-10 days to launch
View detailsPriority 2
Quote Win-Back
Revive stalled quotes without manual chasing.
Best when open estimates are piling up and follow-up is inconsistent.
7-12 days to launch
View detailsPriority 3
Faster Pay
Speed up collections without office back-and-forth.
Best when collections are slow and admin time is getting burned.
5-10 days to launch
View detailsAI tools for the actual job
Most businesses stop at automating follow-up. These tools cut time from the work itself.
Voice → Clinical Notes
Dictate after each patient and AI formats your words into chart-ready clinical notes.
Patient Education Script
AI explains the recommended treatment in plain language the patient can understand, reducing treatment refusals.
Insurance Code Lookup
Describe the procedure and get likely CDT codes and common payor requirements without digging through binders.
Personalized Aftercare
Procedure type goes in, personalized post-treatment instructions come out — ready to print or text the patient.
Recall Message Generator
Patient name, last visit, and overdue treatment → a personalized recall message ready to send in one click.
Specific enough to plan against, not exaggerated
Profile
Representative profile: 3-chair dental practice with 1 front desk person, 2 hygienists, and a dentist handling both procedures and patient consults.
Baseline
4-8 new patient calls missed per week during procedures. Recare recall list is 3+ weeks behind. No-show rate is 10-15%.
First win
Dental and chiro practices usually see the fastest payback from Missed Call Rescue — every recovered new patient call can be worth hundreds in treatment value.
